|
Saskatchewan Libraries: Ask Us! Pilot Project Evaluation Report
and Recommendations
EXECUTIVE SUMMARY
The Saskatchewan Libraries: Ask Us! Pilot Project has operated successfully
from the time it was launched, January 10, 2000, to the present.
Library staff have found that the service is not onerous and that, in fact,
more promotion is needed to increase the number of Saskatchewan residents
using the service. The most challenging problems have been achieving consistency
in turnaround times and developing mechanisms to handle the large number
of genealogy questions sent to the service. Library staff like the cooperative
set-up for the project and find that the database management system is easy
to use.
Patrons have sent positive feedback indicating that they love the service
and are impressed. The service is not yet highly used, but this is in part
due to lack of promotion and a cautious approach taken by the pilot project.
RECOMMENDATIONS
- Establish Ask Us as a permanent library service.
- Implement the service province-wide in the next year.
- Develop a promotion strategy that increases usage by Saskatchewan residents
by marketing the service as a "one stop online library reference service
for Saskatchewan" and one service in a suite of library service options.
- Enhance the Ask Us web page by developing resources such as tutorials
and FAQS based on the question & answer transactions conducted during
the pilot project.
- Continue to monitor turnaround times, trace sources of turnaround problems
and work on solutions and improvement targets.
- Develop a process to allow libraries to evaluate the quality of their
responses to patrons and, out of this process, develop core competencies,
benchmarks, and performance targets.
- Develop expertise at Provincial Library to more effectively monitor operation
of the QRC server, to take over technical support on a permanent basis,
and to contribute to future upgrades to the QRC software.
- Continue to establish partnerships with subject-experts.
- Explore potential future developments: a) developing relationships with
other types of libraries in Saskatchewan; b) participating in a Multitype
electronic document delivery pilot project; c) planning and implementing
a pilot project to offer real-time reference; and d) monitoring opportunities
to participate in national and international initiatives such as the Library
of Congress and National Library of Canada’s 24/7 Collaborative Digital
Reference Service (CDRS) initiative.
Saskatchewan Libraries: Ask Us!
Pilot Project Evaluation
Report and Recommendations
BACKGROUND
Saskatchewan Libraries: Ask Us! is a pilot project in which seven public
library systems and the Provincial Library have collaborated to offer an
online library reference service to the public.
Ask Us! was launched January 10, 2000 as a six month pilot project.
In June, Public Library Directors agreed to extend the pilot project until
a recommendation could be provided at the December 2000 Directors’ meeting.
Libraries participating are: Lakeland Library Region, Pahkisimon Nuye?ah
Library System, Palliser Regional Library, Parkland Regional Library, Regina
Public Library, Saskatoon Public Library, and Southeast Regional Library.
The role of the library systems is to provide staff and collection resources
to answer the questions. The Provincial Library coordinates the project and
provides technical support and policy development. The database management
system (QRC) for the service was provided by the Internet Public Library
and customized to meet Saskatchewan’s requirements.
Ask Us is advertised on the web sites of participating libraries
and the PLEIS web site. When patrons click on the hyperlink to the service
they are sent to an introductory web page for the service (http://www.lib.sk.ca/pleis/askus/),
that in turn takes them to a detailed reference question form through which
they submit their question.
All questions sent to Ask Us are sorted based on the patron’s postal
code. Each participating library system has a file folder in the database
and questions from patrons who live in their region are deposited into their
folder. Questions from outside of the province are deposited into a separate
folder where libraries cooperate in answering them. This method of sorting
the questions ensures that each library system is primarily responsible for
answering questions from their patrons.
PILOT PROJECT FINDINGS
RESPONSE OF USERS
Number of Questions Submitted to the Service
Patrons have submitted 658 questions to Ask Us during January –
October 31, 2000.
The service receives an average of 66 questions per month, with the highest
number received in October (79) and the lowest number received in July (48).
Table 1 – Questions by Month
|
MONTH
|
# QUESTIONS
|
|
January
|
74
|
|
February
|
59
|
|
March
|
77
|
|
April
|
72
|
|
May
|
63
|
|
June
|
62
|
|
July
|
48
|
|
August
|
55
|
|
September
|
69
|
|
October
|
79
|
User Groups
Table 2 – User Groups
|
USER GROUP
|
# QUESTIONS
|
% OF TOTAL QUESTIONS
|
|
Non Sask Residents
|
288
|
44%
|
|
Saskatoon Residents
|
158
|
24%
|
|
Palliser Residents
|
47
|
7%
|
|
Shared Sask *
|
44
|
7%
|
|
Regina Residents
|
42
|
6%
|
|
Southeast Residents
|
32
|
5%
|
|
Parkland Residents
|
23
|
3%
|
|
Lakeland Residents
|
19
|
3%
|
|
PNLS Residents
|
5
|
1%
|
*Shared Sask is Chinook, Wapiti, and Wheatland Residents combined.
Usage in Saskatchewan
56% of users are from Saskatchewan. The greatest uptake has been Saskatoon
(24% of the total).
Although these statistics are satisfactory for the pilot project, they
indicate fairly low usage in several library systems. Reasons for under-utilization
include:
- Lack of awareness of both traditional and online library services.
- Lack of promotion, reflecting the cautious approach libraries needed
to feel comfortable with the project.
- Lack of access to online services.
- Lack of prominence on library web pages.
- Lack of Internet style marketing, such as submitting the site to search
engines.
- In Pahkisimon Nuye?ah Library System, northern residents have difficulties
accessing the PLEIS network through satellite Internet access; this may
be a cause for under-utilization in this library system.
Recommendation 1 -- Establish Ask Us as a permanent library
service.
Recommendation 2 – Implement the service province-wide in the next
year.
Recommendation 3 -- Develop a promotion strategy that increases
usage by Saskatchewan residents by marketing the service as a "one stop
online library reference service for Saskatchewan" and one service in
a suite of library service options.
The promotional strategy may also include the following strategies:
- Give prominence to Ask Us on the main pages of library web sites.
- Submit the Ask Us web site address to search engines.
- Promote branch library usage of Ask Us because of the good administrative
application for routing requests in regions.
- Other non-Internet promotion, such as brochures, media event with Information
Technology Office, etc.
Usage Outside of Saskatchewan
44% of users are non-Saskatchewan residents. In most cases, questions from
this user group are requests for Saskatchewan related information, particularly
genealogy. Some questions pertain to information about our public library
system.
Genealogy questions have been the biggest challenge for Ask Us staff.
Strategies have been adopted to deal with the large number of genealogy questions:
- Provincial Library organized an introductory genealogy workshop, facilitated
by the Saskatchewan Genealogy Society, for Ask Us staff.
- A genealogy policy has been developed and posted on the web site.
- A list of referral agencies has been adopted and provided to Ask Us
staff.
- A genealogy pathfinder for the Ask Us page is under development.
- A summary of genealogy resources and their locations around the province
is under development.
- An informal partnership has been established with the Saskatchewan Genealogy
Society to share information about genealogy resources and to use them as
a referral agency along with other agencies on the referral list.
Ask Us staff considered and rejected the option of not serving non-Saskatchewan
residents primarily because most questions submitted from this group pertain
in some manner to Saskatchewan information. Staff believe that Ask Us
has a role in providing Saskatchewan-related information.
Recommendation 4 – Enhance the Ask Us service web page by
developing resources such as tutorials and FAQS based on the question &
answer transactions conducted during the pilot project.
Patron Satisfaction
6% of patrons have provided feedback on the Ask Us service. Of the
39 feedback messages sent to the service, 34 have been positive and 5 have
related to difficulty transmitting to the service (all 5 pertained to a temporary
technical difficulty).
Patrons’ feedback messages say they like the service because it is fast,
provides quality information and is relevant to their needs.
The following is a sampling of patron feedback:
"People like myself who require info but live so far away are thankful
for any help they can get. I hope our province does the same."
"Your service is just fantastic!! I have been surfing the net for
the better part of the winter to get the information you sent in two days
… I can’t thank you enough!"
"You are providing a wonderful service. I’m so happy you are ‘online’."
"Great service. Prompt. Helpful. I wish all libraries were like
this one."
"More communities should follow your lead."
"I had tried a couple of search engines that usually are helpful
but no luck. Your info was just what I wanted."
"Thanks for the speedy reply. You give me more confidence in the
Civil Service. Wish all Civil Servants were as Quick."
"Ask a question and received a detailed reply within 24 hours. Thank
you, Sask Libraries, I am very impressed."
IMPACT ON LIBRARIES
Staff Response
Library staff working on the Ask Us project say they like it. The
QRC software used to manage the questions is functional, easy to use, keeps
the questions neatly organized, and makes it easy to collaborate on questions
when necessary.
Several staff have indicated that they like the cooperative set-up because
it enables them to see reference transaction trends on a province-wide scale.
Staff have adapted to handling reference transactions via e-mail without
difficulty.
Question Volume
When the pilot project started, staff had some fear of being overwhelmed
with questions, but this has not happened. Question intake has been manageable
and, in some cases, library staff would like to receive more questions from
patrons.
Staff from all participating library systems have shared answering questions
from non-Saskatchewan residents and from Saskatchewan residents living in
library regions that are not part of the pilot project. Staff have also assisted
one another with questions when necessary.
The total number of questions handled by each library system is as follows.
Table 3 – Questions Handled by Library Systems, Jan – Oct 31
|
LIBRARY SYSTEM
|
# QUESTIONS HANDLED
|
|
Lakeland
|
58
|
|
PNLS
|
22
|
|
Palliser
|
93
|
|
Parkland
|
36
|
|
Regina
|
141
|
|
Saskatoon
|
243
|
|
Southeast
|
71
|
These totals include questions answered for their library system residents
as well as questions they answer for non-Saskatchewan residents, the Shared
Saskatchewan residents category and assistance they provide to other library
systems.
Turnaround Time
When Ask Us was launched in January, it advertised a turnaround
time of 24 hours. This was extended to 48 hours because the 24-hour period
was difficult to achieve on all questions.
The table below shows turnaround times for 647 of the 658 questions received.
Table 4 – Turnaround Time
TURNAROUND TIME |
# OF QUESTIONS
|
% OF QUESTIONS
|
Under 12 hours
|
125
|
19%
|
24 hours
|
257
|
40%
|
48 hours
|
131
|
20%
|
3 days
|
61
|
9%
|
4 days
|
37
|
6%
|
5 days
|
14
|
2%
|
6 days
|
9
|
1%
|
7 days
|
4
|
|
8 days
|
1
|
|
9 days
|
1
|
|
10 days
|
2
|
|
11 days
|
1
|
|
12 days
|
1
|
|
14 days
|
2
|
|
25 days
|
1
|
|
79% of questions have been answered within the turnaround time. The remaining
21% of questions were not answered within the 48-hour period.
Reasons for delays in turnaround time include:
- Patron indicated that they could wait longer for the answer to their
question;
- Question required the assistance of another library or subject expert;
and/or
- Questions have been backlogged.
Patron-specified Deadline
The Ask Us question form includes a space for the patron to indicate
their deadline for receiving an answer. Ask Us staff say that the
patron-specified deadline is a strong factor in how they prioritize questions,
although they strive to achieve 48-hour turnaround in most cases.
93% of questions that took 4 days or longer were answered by the patron’s
specified deadline.
As a consequence, the Virtual Reference Working Group recently decided
to revise the turnaround policy to state that questions will be answered
within 48 hours, but if the patron specifies a longer turnaround time then
librarians may use the extra time provided. Ask Us staff will still attempt
to provide a first reply within the 48 hour period stating that the question
has been received and is "in progress".
Ask Us Turnaround Time Compared to Similar Services
Edmonton Public Library offers a 3-day turnaround time on their Internet-based
reference service. Although they believe that ideally the turnaround period
should be shorter, the 3-day period is more realistic.
Vancouver Public Library does not offer any guarantee on turnaround time
for their Internet-based reference service. Their internal policy is to strive
for 48 - 72 hour turnaround for quick reference service. In-depth questions
may take longer, as all of these are transferred to VPL subject divisions,
at which point the Internet-based service no longer monitors them.
Alberta’s cooperative post-secondary libraries Ask A Question service provides
48-hour turnaround. They achieve this turnaround on 89% of questions. 11%
of question have surpassed the turnaround, taking between 3-6 days.
Recommendation 5:
Continue to monitor turnaround times, trace sources of turnaround problems
and work on solutions and improvement targets.
Costs
Participating library staff say that costs of staffing the service have
not been onerous. Several participating libraries believe that time spent
staffing Ask Us is offset by the decreasing volume of questions received
at their library reference desks.
It will be important to include Ask Us statistics in the overall
statistics compiled on library services so that the numbers do not show a
decline in library services that is inaccurate.
Length of time staff have spent answering each question is as follows:
Table 5 – Staff Time Spent Per Question
|
LENGTH OF STAFF TIME PER QUESTION
|
% OF QUESTIONS
|
|
SHORT Under 15 minutes
|
73%
|
|
MEDIUM 15 – 30 minutes
|
19%
|
|
LONG Over 30 minutes
|
8%
|
- Based on a sampling of 420 questions sent Jan – Oct 31st.
Finding suitable agencies to which in-depth subject specific questions
can be referred is crucial to managing the time library staff spend on each
question. More work is being done in this area and a number of expert sources
have indicated an interest in partnering with libraries on this service;
e.g. Public Legal Education Association (PLEA), Saskatchewan Genealogical
Society (SGS), and the Western Development Museum.
Types of Questions Submitted
Questions have been submitted on a wide range of topics. The overwhelming
majority of questions submitted by non-Saskatchewan patrons concern genealogy.
Many questions submitted from Saskatchewan residents are requests for books
and requests for assistance using the online library catalogue.
There have been many requests for in-depth research and, in these cases,
staff have advised patrons that Ask Us cannot provide an in-depth
research service and patrons may be given suggestions on how to start their
research including visiting the library.
While there have been some instances of questions that do not make sense,
there have been no hoax or prank messages sent to the service and there have
been no problem patrons.
Ask Us staff are working on a simplified subject heading scheme
that can be used to apply subject headings to questions in Ask Us.
Currently subjects are described in uncontrolled vocabulary that is useful
for keyword searching but not for organizing subjects and tracking subject
trends. Ask Us staff will be working on subject analysis in the new
year. Subject analysis will also be useful for developing a database of answers
that can easily be applied to frequently asked questions.
Library Material Formats Used to Answer Questions
84% of questions are answered through the use of web sites and printed
library materials. 9% are answered through the use of electronic resources
purchased by or subscribed to by the library. An additional 3% are answered
by a combination of web sites, print library materials, and electronic library
resources.
Table 6 – Format of Materials Used to Answer Questions
|
FORMAT
|
# OF QUESTIONS
|
% OF QUESTIONS
|
|
Web sites
|
87
|
36%
|
|
Print library materials
|
80
|
33%
|
|
Print & Web sites
|
30
|
12%
|
|
Electronic resources purchased or subscribed to by libraries (e.g. InfoTrac,
CBCA)
|
22
|
9%
|
|
Print, Web sites & electronic
|
8
|
3%
|
|
Web sites & electronic
|
4
|
2%
|
|
Audio-visual library materials
|
3
|
1%
|
|
Print, Web sites & audio-visual
|
2
|
1%
|
|
Print & audio-visual
|
2
|
1%
|
|
Print & electronic
|
2
|
1%
|
* Based on sampling of 240 questions.
Method of Delivering Answer to Patron
As expected the majority of questions – 96% -- are answered by sending
an e-mail to the patron with the answer typed into the message and resources
listed in the message.
However, some questions are answered by phoning the patron, faxing or mailing
them material, or a combination of these methods.
Delivery methods for a sampling of questions are as follows:
Table 7 – Method of Delivery
|
DELIVERY METHOD
|
# OF QUESTIONS
|
|
E-mail
|
251
|
|
Phone/TD>
|
6
|
|
Fax
|
5
|
|
Mail
|
6
|
|
In-library visit
|
2
|
* Based on a sampling of 267 questions with several
delivery methods possible for each question.
Further Evaluation & Analysis
In-depth evaluations of the quality of service provided to patrons are
targeted for the upcoming year. Ask Us staff see this process as an important
step in improving the service.
Recommendation 6 – Develop a process to allow libraries to evaluate
the quality of their responses to questions and, out of this process, develop
core competencies, benchmarks, and performance targets.
STRENGTHS
Participant Roles
Ask Us has developed roles that work well for all participants. The service
has encouraged the development and enhancement of reference service expertise
at the library system level. It has also shown that Provincial Library’s
most effective role is as facilitator and coordinator. Ask Us fosters
active roles for both the regional and provincial level in areas of expertise
that are appropriate for these levels.
Cooperation
Pilot project participants believe that the cooperative structure of Ask
Us is superior to each library offering its own separate service.
The cooperative set up enables library staff to:
- collaborate in answering questions when they need assistance;
- pool their best thinking to develop details such as the question intake
form and standard replies to patrons that streamline the question-answering
process;
- track the types of questions received province-wide and jointly develop
frequently asked questions, digitization projects, and collection policies
that base their focus on province-wide question trends;
- cooperate with one another to problem-solve
- take advantage of a software system (QRC) designed especially for reference
transaction.
Other advantages of cooperation are:
- Positions libraries to easily cooperate with one another to problem solve
- Better ability to answer questions correctly because staff can draw on
one another’s resources and address chronic problems such as lack of resources
for specific subject areas.
- Staff do not need to use their personal email to answer questions because
there is a generic email address for the entire service.
- The whole is greater than the sum of its parts.
"One Library System for the Province Concept" Approach
Pilot project participants believe that the province-wide nature of Ask
Us has many benefits:
- Patrons receive equitable service regardless of where they live in the
province.
- Easier for patrons because they do not have to determine to which library
they should direct their question.
- Reference service problems are identified on a province-wide scale and
Ask Us staff can collaborate to find solutions that will benefit
them all. This reduces duplication of problem solving work and pools problem
solving ability.
Promotional materials should emphasize that all Saskatchewan residents
may use the service regardless of where they live in the province.
It should be noted that Ask Us promotes a province-wide concept
while simultaneously highlighting the involvement of each library system.
For example, when a response is sent to a user, an automated signature is
automatically tagged to each question. Each signature is customized according
to the library system sending the response. The signature says:
Saskatchewan Libraries: Ask Us! A Cooperative Pilot Project Service of Saskatchewan
Public Libraries Serving you through: Name of Library or Library System Library
address, phone, and web site address
Similarly, the web page for the service highlights all participating libraries
and makes links to their web sites.
Successes
Ask Us has already received commendations within the library community
nationally and internationally.
In August, Ask Us received a "Best Practice" award from
Industry Canada’s LibraryNet for innovative use of the Internet in public
libraries.
Ask Us was also profiled at a workshop during the "Facets of
Digital Reference" conference in Seattle in October as an example of
a collaborative project that uses the QRC software developed by the Internet
Public Library. Staff from the National Library of Canada were at this session
and were impressed with the progress achieved in Saskatchewan.
CHALLENGES
Several challenges have been overcome during the pilot project phase.
- Server "re-start" functionality not working.
Shortly after the launch, Provincial Library identified that the server
supporting database management system for the service would not re-start
itself following a power outage. Provincial Library purchased a new computer
to house the Linux server for the service. The new server will start up
automatically after a power outage. This demonstrates Provincial Library’s
commitment to ensuring appropriate, effective technical support.
- Email temporarily dysfunctional.
For a short period of time, it was determined that e-mail was not transmitting
to the server. Changes to the configuration of the e-mail server at Provincial
Library fixed this problem. Provincial Library needs to develop expertise
in PERL scripting to be able to monitor the service on a regular basis.
Recommendation 7 – Develop expertise at Provincial Library to more
effectively monitor operation of the QRC server, to take over technical
support on a permanent basis, and to contribute to future upgrades to the
QRC software.
- Difficulty meeting the stated turnaround time.
Ask Us staff have changed the turnaround policy from 24 hours to
48 hours in order to achieve a more manageable turnaround time. They have
also revised the turnaround policy to state that questions will be answered
within 48 hours, but if the patron specifies a longer turnaround time then
librarians may use the extra time provided. Ask Us staff will still attempt
to provide a first reply within the 48 hour period stating that the questions
has been received and is "in progress."
The Virtual Reference Working Group will continue to monitor the service’s
performance on turnaround time, trace sources for problems and work for
solutions and targets for improvements.
Recommendation – see recommendation 5.
- Overwhelming number of genealogy questions.
The way in which Ask Us staff have collaborated to deal with genealogy
questions is an example of how working together helps all participating
libraries increase their expertise and resources. Collective strategies
are as follows:
- Ask Us staff have developed a policy on genealogy questions that
is now installed on the web site. More time is required to determine if
the policy helps reduce the amount of in-depth genealogy reference requests.
- A genealogy pathfinder for the Ask Us web page is under development.
It is hoped that this pathfinder will provide assistance to patrons and
will reduce the number of questions submitted as well as improve the quality
of those submitted.
- A special genealogy question form is under development. It is hoped that
designing a reference interview form specifically for genealogy will improve
the quality and quantity of information provided by patrons.
- Adoption of a list of referral agencies for genealogy questions.
- A summary of genealogy resources and where they are located in the province
(in libraries, archives, Genealogy Society, etc.) is under development.
- Cooperation with Saskatchewan Genealogy Society to answer questions for
a fee.
Recommendation 8 – Continue to establish partnerships with subject-experts.
See also recommendation 4.
- Lack of electronic document delivery options
Since most of the answers are emailed to patrons, Ask Us staff have
experienced an increased need for digitized materials that can be delivered
to patrons electronically.
The QRC system currently has some lack of functionality in this regard
because it does not allow staff to attach documents onto email replies to
patrons. Developing attachment functionality in the software is highly desirable
and has been directed to the QRC software developer at the Internet Public
Library. The Internet Public Library is working on a new version of QRC that
will include attachment functionality.
Acquiring public library access to electronic document delivery products
would also help solve this problem. The Multitype Library Board is interested
in pursuing an electronic document delivery pilot project and the new position
at the Provincial Library can be delegated to work on developing this service;
particularly if public libraries see this as a priority.
In the meantime, staff continue to transcribe information from printed
materials or cut and paste material from electronic resources. Many patrons
are also faxed or mailed photocopies of materials. Some patrons have suggested
that electronic payment for faxed or mailed materials be developed so that
the process is easier.
Recommendation 9 – Explore potential future developments regarding
participation in a Multitype electronic document delivery pilot project.
COMPARISON WITH OTHER INTERNET-BASED LIBRARY REFERENCE SERVICES
Statistics from three other Canadian Internet-based library reference services
have been obtained in order to compare our Internet-based reference experiences
with those of other libraries.
Alberta post-secondary education libraries service
(http://www.lrc.gmcc.ab.ca/research/ask/)
One of the few other cooperative services in Canada that we are aware of
is a cooperative post-secondary education library "Ask a Question"
service in Alberta.
Partner libraries are Grant MacEwan College Learning Resources Centre,
The Northern Alberta Institute of Technology Library, Red Deer College Library
Information Commons, University of Lethbridge Library, Medicine Hat College
Vera Bracken Library, and Augustana Library. Service is provided to students
of these institutions only. The project began with 2 institutions and grew
to 7 institutions.
In 1999, the average number of questions received per month was 15.
In 2000, the average number of questions received per month was 20.
Table 8 – Alberta post-secondary education library project – Total Questions
|
MONTH / YEAR
|
# OF QUESTIONS
|
MONTH / YEAR
|
# OF QUESTIONS
|
|
Aug 1999
|
1
|
Apr 2000
|
13
|
|
Sep 1999
|
7
|
May 2000
|
15
|
|
Oct 1999
|
49
|
Jun 2000
|
15
|
|
Nov 1999
|
17
|
Jul 2000
|
5
|
|
Dec 1999
|
3
|
Aug 2000
|
5
|
|
Jan 2000
|
7
|
Sep 2000
|
39
|
|
Feb 2000
|
12
|
Oct 2000
|
60
|
|
March 2000
|
26
|
Nov 2000
|
19
|
Since this service is limited to students and others associated with the
post-secondary institutions involved, it does not deal with inquiries from
a non-mandated user group.
The Alberta project has kept track of time library staff spend working
on questions received. Their time spent in comparison to time spent by Ask
Us staff is as
follows:
Table 9 – Comparison of Time Spent
| |
Alberta post-sec libraries coop project
|
Saskatchewan Libraries: Ask Us!
|
|
TIME SPENT
|
% OF QUESTIONS
|
% OF QUESTIONS
|
15 min
|
49%
|
73%
|
15 - 30 min
|
29%
|
19%
|
Over 30 min
|
22%
|
8%
|
Edmonton Public Library
Edmonton Public Library began their electronic reference service February
21, 1999. They provide the service to "our customers and others with
questions about our community."
The number of questions received is as follows:
Table 10 – Edmonton Public Library Total Questions
|
TIME FRAME
|
# OF QUESTIONS
|
AVERAGE PER MONTH |
Mar 1999 – Dec 31, 1999 |
163
|
16
|
Jan 2000 – Apr 2000
|
89
|
22
|
During the first six months of the service, 13% of questions were submitted
by non-Edmonton residents.
Vancouver Public Library
Vancouver Public Library launched their Ask a Question service in July
1998.
Since the launch date, usage of the service has increased by 232%. VPL
believes part of this increased usage is due to making a link to the service
on the main page of their web site in 1999.
Table 11 – Sampling of monthly question totals
|
MONTH
|
# OF QUESTIONS
|
|
January 1999
|
123
|
|
December 1999
|
200
|
|
January 2000
|
292
|
|
October 2000
|
324
|
VPL restricts their service to B.C. residents and questions from non-B.C.
residents that pertain to local information. They have not had a problem
with genealogy questions. VPL believes this may be in part because the British
Columbia Government web site makes available a database through which users
can search and retrieve historical vital statistics information such as birth,
death, and marriage certificates.
How Does Ask Us Compare to Other Services?
Table 12 shows a comparison of the average monthly questions received by
Saskatchewan Libraries: Ask Us!, Edmonton Public Library, and Vancouver Public
Library in the context of the population of the mandated user group.
Alberta’s post-secondary education library is not included in the comparison
because the population of its mandated user group is not known at this time.
Table 12 – Comparison of Services by Average Monthly Questions & Size
of Mandated User Group
|
SERVICE
|
AVERAGE QUESTIONS PER MONTH
|
POP OF MANDATED USER GROUP
|
|
Saskatchewan Libraries: Ask Us!
|
66
56% or 37 questions from Sk residents
44% or 29 questions from non-SK
|
1 million people (SK pop)
|
|
Edmonton Public Library
|
22
87% or 19 questions -- Edmonton residents 13% or 3 questions -- non-mandated
|
900 thousand (Edmonton pop)
|
|
Vancouver Public Library
|
308
ratio of questions from B.C. residents versus non-user groups not available
|
4 million (B.C. pop)
|
FUTURE DIRECTIONS
Ask Us staff emphasize that this is just the beginning!
Ask Us has given Saskatchewan libraries an important online library
reference service presence. Project participants are eager to establish Ask
Us as a permanent service and proceed with enhancing service delivery.
Involvement of all public library systems is a high priority so that all
Saskatchewan residents regardless of where they live can continue to be served.
The Virtual Reference Working Group strongly advises that Ask Us
be used as a model of how a province-wide "Saskatchewan Libraries"
concept can be used to promote a sense of collective strength and service
while simultaneously highlighting and promoting each library system involved
in the service.
Ask Us has shown that we can strongly support the province-wide
concept, while maintaining visibility and customizability for library systems.
Respectively submitted by
Melissa Bennett
Provincial Library
With thanks to Virtual Reference Working Group members
who provided input:
Anne Craggs
André Gionet
Michael Keaschuk
Rosemary Loeffler
Tony Neal
Allan Neufeld
Christopher Pepin
Harriet Roy
Greg Salmers
Karon Selzer
Jannay Thiessen
Gwen Thomson
And thanks to Ask Us staff of the participating library systems:
Lakeland Library Region Pahkisimon Nuye?áh Library System
Palliser Regional Library Parkland Regional Library Regina Public Library
Saskatoon Public Library Southeast Regional Library

|